FF&E Procurement Coordinator, London

MBDS are looking for an ambitious and talented Procurement Coordinator with a minimum of three years experience to work on high-end Residential and Commercial Interior Design projects. This position is based in our London studio, with 2 days available to work from home per week.

The Procurement Coordinator will be responsible for executing projects and taking ownership of their life-cycle in line with the procurement programme. The successful candidate will be planning, purchasing, and installing highly detailed FF&E, either bespoke pieces, off the shelf or antiques, handling suppliers, documentation, spreadsheets, invoicing, procuring and reconciling projects.

The ideal candidate should be extremely organised and efficient, possess a natural passion for excellent design, and demonstrate high attention to detail. A solid knowledge of furniture and architectural materials, as well as sourcing options, is essential.

Responsibilities:

 • Reviewing designers’ specifications and coded plans to ensure all FF&E is ordered in accordance with the design intent

• Preparing tender packages and issuing formal tender invitations to vendors

• Obtaining supplier quotations (for both standard and bespoke items, negotiating on price and terms) and collaborating with the design team throughout the tender and quoting stages to find suitable suppliers and achieve the best possible prices

• Placing orders and liaising with each supplier to ensure every order is delivered on time and to the correct specifications

• Ensuring all procurement remains within budget and adheres to the strict project timeline

• Informing the Procurement Manager and design team about any long lead items or if FF&E is no longer available

• Preparing cost comparisons of returned tenders

• Assisting the Procurement Manager with clients' funding requests

• Locating the most suitable logistics partner for each project

• Inspecting goods upon delivery alongside the FF&E designers and liaising with warehouses to ensure the correct condition checks are made

• Liaising with contractors and the client team to organise the installation of FF&E, resolving any outstanding snagging or delivery issues with suppliers

• Keeping track of and approving supplier invoices for payment, as well as assisting the accounts team to complete the final project reconciliation

• Reporting weekly project updates to the senior team and the client

• Organising and attending client and design meetings as required

Requirements:

• Excellent communication skills

• Proficient in Microsoft Excel

• A team player, able to support and contribute to a positive working environment

• Experience in delivering neat, complete, and accurate design information and schedules

• Confidently represent the company externally and contribute to MBDS’s professional reputation

• High level of attention to detail and good time management

Apply Now.